A sample becomes useful for production only when the approved decisions are recorded. The buyer and production team should be able to identify the same garment version and specification.
Prepare a complete first brief
Share the target use, size chart, fabric reference, colour standard, artwork, trims, labels, packing and order quantities. Ask which information is still missing before sampling starts. Request the sample fee, revision scope, courier cost and indicative dispatch date separately.
Review the physical sample
Measure key points against the chart and review fit, construction, fabric, colour and decoration. Mark every requested change with photographs or annotated drawings. Ask whether a revision affects cost, material supply or delivery timing.
Freeze the approved version
Keep one dated approved sample and its matching written specification. Record fabric, colour, size breakdown, trims, labels, decoration placement, packaging and tolerances. New changes after approval require a revised version and explicit confirmation before production.
Confirm the production handoff
Agree when material preparation begins, which checks occur during production, how defects are reported and who approves shipment. Distinguish sample, material, production and transport time in the schedule. Use the production workflow and packing workflow to review handoffs for your own order.
